Function/Purpose:

The Administrative Assistant is responsible for providing day to day administrative coordination of office services for the Legislative and Administrative Services department. The successful candidate will be responsible for records management, project tracking, calendar organization, current event tracking, report preparation, document editing, and research. This position coordinates and/or carries out administrative requirements for the LAS Manager to ensure the office operates with maximum efficiency and effectiveness and coordinates the preparation, monitoring and financial tracking and reporting of the LAS budget.

Job Requirements:

• One year certificate from a recognized college in Office Administration, Business Administration, or related. Must have taken courses in office management, computer applications (Microsoft Office suite), and business writing.


• Three years of progressively responsible administrative assistant or office management experience that includes financial management responsibilities.


• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, and Publisher), Internet and financial software.

Competencies:

In addition to the 9 Core Competencies* identified for all employees of the City of Red Deer – the following are specific to this position:

• Demonstrated skills in calmly and effectively responding to inquiries, conflict and/or emotional situations.


• Ability to complete detailed tasks with a high degree of accuracy and efficiency, while dealing with competing priorities and interruptions.


• Demonstrated ability to use sound judgement, manage a variety of tasks & projects at the same time and meet deadlines consistently.


• Demonstrated ability to strictly maintain the confidentiality of highly sensitive information.


• Ability to take initiative and manage diverse subject matter.


• Seek out and participate in professional skill development.


• Proven ability to recognize, understand and contribute to team goals and objectives.


• Demonstrated ability in budget preparation and financial management.

*(Ethics & Values, Service Focus, Thinking, Planning & Organizing, Leadership, Development, Communication & Interaction, Adaptability & Change Management, Understanding the Municipal Political Environment)

Note: An equivalent combination of education, experience and competencies may be considered.

Affiliation: CUPE

Hours of Work: 8:00 am to 4:30 pm, Monday to Friday, based on a 37.5 hour work week.